Introduction

Recent legislative changes through House Bill 106 have established new requirements for information disclosure in our document imaging system. This bill mandates additional transparency in reporting employment data, requiring specific information to be visibly displayed on all generated images. These new requirements align with broader initiatives to improve employee information access and ensure proper documentation of work periods, hours, and compensation details. Our current imaging system must be updated to accommodate these new regulatory standards while maintaining its existing functionality.

A. Problem Statement

Our document imaging system is not currently compliant with House Bill 106, as it lacks the capability to display three newly required data fields on generated images. Specifically, the system cannot present information regarding period start dates, total hours worked, and overtime hours accumulated. While our system successfully handles rate information through the existing {{Rate}} macro, the absence of these three additional data elements puts us at risk of non-compliance with current legislation. This limitation prevents employees and regulatory agencies from accessing complete employment information as mandated by law.

B. Solution

The implementation will involve modifying our image generation engine to recognize these new macros, connect them to the appropriate data sources, and render them correctly on all document outputs. The existing {{Rate}} macro will remain unchanged as its functionality already meets requirements. These changes will be implemented with minimal disruption to current operations and will include comprehensive testing to ensure accuracy and proper formatting of the new data fields.

Step 1: {{PeriodStart}} 

 - This macro will retrieve and display the starting date of each employment period, formatted according to our standard date conventions.

Step 2: {{TotalHours}} 

 - This macro will calculate and present the total number of hours worked within each period, providing clear visibility into work time.

Step 3: {{OverTimeHours}} 

 - This macro will extract and display overtime hours separately from regular hours, ensuring proper documentation of extended work periods.

Conclusion

The implementation of these three new macros will bring our document imaging system into full compliance with House Bill 106 requirements. This update ensures that all mandated employment information is properly displayed on generated images, meeting both regulatory obligations and employee information needs. Following implementation, we will establish a monitoring process to ensure continued compliance and to accommodate any future legislative changes that may affect data display requirements. This proactive approach will maintain our system's integrity while adapting to evolving regulatory standards.