Introduction

In an environment where administrative tasks require adaptability, SCView is pleased to introduce Time Sheets Custom Templates. These templates are designed to cater to your institute's specific requirements and simplify the process of work hours calculation and reporting.


A. Problem Statement

Utilizing a standard SCView Time Sheet printout may not provide the granular detail needed for multi-department or multi-role employees. Capturing a holistic view of all hours worked, both in aggregate and separated by individual positions, is crucial for an accurate payroll. Adding to this, manually managing and apportioning hours to different roles or positions can be a tedious and time-consuming process.


B. Solution

Recognizing the need for flexibility, SCView introduces Time Sheets Custom Templates. All you need to do is have SCView Support allocate a correctly formatted Custom Form to act as the Time Sheets Custom Template, and your institute-specific summary can be automated at the document level.


Example: Time Sheets Custom Template


1. Positional Hours Collation


This example modifies the standard SCView Time Sheet printout to tally both overall work hours and hours for individual positions. This custom template can be effortlessly enhanced to calculate total pay per position.


C. Best Practices

  1. Utilize Time Sheets Custom Templates: To automate the summarization of institution-specific time sheet information, make use of the Time Sheets Custom Templates provided by SCView.
  2. Engage with SCView Support: To ensure the best usage of the Custom Templates feature, have SCView Support allocate and correctly format a Custom Form as your Time Sheets Custom Template.


D. Troubleshooting

  1. Data Entry Seems Unchanged: Don't panic if your data entry process looks the same even after introducing Custom Templates. Custom Templates only modify the output - the time sheets document that provides a summary of work hours. The process for entering data remains the same.


E. Related Articles

Time Sheets: Time Sheet Manager


Conclusion

Time Sheets Custom Templates present an efficient and straightforward solution to tailor work hours tracking and reporting to the unique requirements of your institution. They offer flexibility for easy adaptation and potential upgrading, for example, to compute total pay per position. By optimizing administrative tasks, more time can be devoted to substantive work. For further assistance or inquiries, please reach out to SCView Support.