Introduction

As a vital feature of myscview.com, the ability for administrators to add or edit user groups ensures structured and efficient management of access and roles within the platform. This capability assists in organizing users by specific criteria, enhancing both operational flow and security.

A. Problem statement

Managing a large number of users and their corresponding permissions individually can become cumbersome and error-prone.

B. Solution

MySCView allows administrators with the necessary permissions to create and modify user groups. By grouping users, permissions can be managed more efficiently, streamlining the process and reducing the likelihood of errors.

Step 1: Verify Admin Permissions

• Log in to myscview.com with an admin account to access the user group management features.

Step 2: Navigate to User Groups

• Select Admin from the main menu, then click on Groups.

Step 3: Adding a New Group

• Click on Add or New. A pop-up will appear for entering group details.
• Input the Name and Description of the group. It is common practice to keep these the same for simplicity.
• Click Save to create the group. To discard changes, click Cancel.
• The new group will now be visible in the group grid.

Step 4: Editing an Existing Group

• To make changes, click on the pencil icon next to the group's name in the group grid.
• Edit the Name and Description as necessary.
• Save changes by clicking Save, or click Cancel to exit without saving.

Step 5: Adding Users to the Group

• Under the Group Users grid, click Add.
• A pop-up will display all users. You can search for specific users or select them from the list.
• After selecting the desired users, click Save to add them to the group. Click Cancel to abandon changes.

Creating a New User Group from the Users page:

Step 1: Access the Users page and click on Add. Choose Group instead of User to create a new group.

Step 2: Name the group appropriately to reflect its intended use or role within the organization.

Step 3: Click Save to establish the group.

Default Group

All databases will automatically contain a group named Default Group.

This group, by default, will be assigned to all currently existing and newly created users. Users may be removed from this group. The purpose is to easily allow a set of minimum permissions to be given to all users in a database. This group cannot be deleted and the name cannot be edited.

Any permission assigned to this group will automatically be given to all users, unless some users were previously removed from this group.

C. Best Practices

When managing user groups in myscview.com, it is advisable to keep the group naming conventions consistent and reflective of their roles or functions to avoid confusion. Regular reviews and updates of group memberships and permissions ensure that access rights remain current and appropriate, enhancing both security and operational effectiveness.

D. Troubleshooting

If issues arise when adding or editing user groups, first ensure that you have the necessary admin permissions. If problems with saving changes occur, verify that all required fields are correctly filled out and try refreshing the page or clearing the browser cache. For persistent issues, consult the platform's support documentation or contact technical support for assistance.

E. Related articles

Users: User Mgr - Highlight Permissions Inherited from Groups 

Conclusion

The user group management functionalities in MySCView provide a powerful tool for administrators, simplifying the task of user and permissions oversight. By effectively utilizing these features to create and manage user groups, administrators can ensure that users have appropriate access levels, thereby maintaining an organized and secure platform environment.