When your ProgressBook connection is initally established, we cache important information from the ProgressBook service so that your forms will load faster and we don't need to wait for a response from ProgressBook on certain items.
Navigate to Site Settings
Admin > Site Settings > SIS
On the ProgressBook section there are settings that can be enabled for ease of submission.
Smart Deletes (orange outline) - If there is a value in ProgressBook
Ignore Student Address Auto-Match Rules - This is a flag on the contact for using 'same as', if it is marked it will autofill by default.
Prevent Overwrites with blanks for - this section lists out the values that can be submitted to ProgressBook. If there are blanks on the SCView side of the confirm screen but ProgressBook pulled in values this would prevent the ability over overwriting the PB values. Check mark the values you want to ensure are not overwritten.
*Note: This is when using the 'accept all' button on the confirm screen, however selecting them individually will allow for the overwrite.
Prevents Overwrites for - As the same action as Prevent Overwrites with blanks but this does not allow them to be overwritten individually either.
Year Sync - After the student promotion has been done in ProgressBook and the ITC has bumped students grade level, this will sync for our information to be updated for the upcoming school year.
Data Year - If you have made changes to your ProgressBook information within the ProgressBook portal, these changes are not immediately reflected in SCView because of this caching process. A full list of the type of data that we cache can be found below. You will also want to do this after the ITC has done the promotion of the student on their end.
View the steps below to update your cache data:
- Navigate to Admin -> Site Settings
- On the General tab, you will see a ProgressBook section
- Type in the 4 digit year you wish to cache data for. If you do not enter a year, data will cache for the current calendar year.
- Click the Cache Data button
Once the button is pressed, the task will begin to cache data for the entered year.
Note: You will not be able to run another data cache process until the current process has completed.
The following data is cached from ProgressBook:
OriginCountryCodes
HomeLanguageCodes
ContactTypeCodes
MedicalAlertsPriorityCodes
PhoneNumberTypeCodes
ProfessionalContactTypeCodes
BuildingProgressionTrackCodes
MilitaryStatusCodes
StateCodes
CountyCodes
CounselorCodes
GradRuleCodes
HomeSchoolIRNCodes
ProgramCodes
SchedulingPriorityCodes
AdmissionReasonCodes
SummativeRaceCodes
AttendanceCalendarCodes
EthnicityCodes
AdmissionCodes
AddressTypeCodes
NamePrefixCodes
LanguageCodes
EmailAddressTypeCodes
SchoolInfo
BirthdateVerificationCodes
ImmunizationTypeCodes
HispanicLatinoCodes
CitizenshipCodes
GradeLevelCodes
StudentStatusCodes
PhoneCarrierTypeCodes