Directions for Filling Out New Student Forms
First, click on the link provided by your school district in order to access your Parent Portal. Once you have gone to the Parent Portal, you will see a screen that looks like this:
If you have never accessed this portal before, you will need to register an account through the portal. You can do this by clicking the "Register" button and following the prompts.
Once you've establish an account, login to the Parent Portal using your login credentials. Once you've logged in, you'll be taken to the student forms that need to be filled out. You should see a screen similar to the one below. Please keep in mind that the specific forms that you see may be different in your case.
Once you have clicked on the link provided in your invitation e-mail, you will be directed to a number of different forms that need to be completed as part of your new hire paperwork. On the left-hand side of your screen, you will see all of the forms displayed as a list:
You will need to fill out the very first form in the packet in order to gain access to the rest of the forms. Until you fill out the first form, your list of forms will display similar to what is shown in the screen above. Once you complete the first form, click the green “Submit Form” button at the bottom of your screen.
Once you've submitted your first form, the system will grant you access to the rest of your forms:
From this point forward, you can go through the rest of your student forms in whatever order you wish. You can click on the form name on the left-hand side of the screen in order to be taken to that particular form. You can also use the green buttons at the bottom to go from one form to another. Clicking the “Save Form” button should be done once you’ve completed the form and are ready to submit the form to your employer.
As you go through the packet and complete your forms, the status of each form will change (as well as the color) to denote the current status of the form. Here are the different status options you may see:
Not Started (Denoted in Red) – This means you have not filled out or saved any information to this form. This form still needs to be completed.
In Progress (Denoted in blue) – This means you have started filling out some information on the form. You have not clicked the “Save Form” button yet at the bottom of the page for this form.
Ready to Submit (denoted in light green) – This means you have filled out all necessary fields on this form and have clicked the “Save Form” button at the bottom of your screen. When you go to submit all of your forms at the end of the process, all forms marked “Ready to Submit” will be sent together.
Complete – This means you have successfully filled out all necessary fields for a form and it has been submitted to your school for review.
Once you have all of your forms marked as “Ready to Submit”, the last form of the packet will provide you with a button at the bottom of the screen that says “Submit Forms”. This button will submit all your digital paperwork to your school.
When you click this button, you will be asked if you want to submit all forms through a pop-up window. Choose “Yes” and the forms will begin submitting.
If there are any optional forms in your packet that you have not filled out, you may see a screen that looks like this:
If you need a chance to fill out these optional forms, please click "No" and go to the optional forms to fill them out. If you do not need to fill out the optional forms, you can click "Yes" to submitting all the forms.
This step may take a few minutes to submit all your paperwork. Please be very careful not to close your browser or turn off your computer during this time.
Once everything has submitted, you will be taken back to the screen that you used when filling out all of your forms.
All forms should say “Complete” next to them. If this is the case, congratulations! You’ve filled out all necessary paperwork and submitted it to your school district! You can now log out of the system by clicking on your name in the upper-right hand corner of the screen. Once you click on your name, you'll have an option to logout.
If you have additional students that need to fill out similar paperwork, you can use this same portal for filling out those forms as well. Rather than logging out, go to the button in the upper left-hand corner of your screen that says Dashboard:
The Dashboard will allow you to see other students that you have submitted forms for previously. Additionally, you can add a new set of forms to the system by choosing "Add Student Enrollment".
If you are adding forms for a student that was enrolled in the district the previous year, you can choose the option that says "Add Yearly Student Forms" and go through the same process as outlined above.
If you are unable to complete all of your forms in one sitting, the system will auto-save your work as you fill out your documents. If you leave this page, you can use the link provided in your invitation e-mail to get back to your forms and continue filling out all of your documents.
When you are all finished with the process, you can logout by clicking on your name in the upper right-hand corner of the screen and then choosing the "Log out" option.