Redesign/USPS does not allow direct submission of time sheets from Workflow to USPS. They must be exported from MySCView, and then uploaded to USPS.
NOTE: Your confirmation screen may be different due to settings.
- Navigate to Workflow.
- Open the Payroll queue
Note: This may be labeled differently. - Check the boxes next to each Time Sheet we would like to submit to USPS at this time.
(We can check the top-most check box in order to check all Time Sheets on that page at once.) - Click Submit to USPS
Note: This may be labeled differently. - A Confirm Action window will open.
- Select from the Post To dropdown.
We will have the following options:
a. Attendance Only
b. Attendance/Future Pay
c. Future Pay Only
Note: If using the Job Calendar feature within SCView, you will not see the Post To dropdown. When the this setting is enabled, it pulls down the days and compares what the user worked to what they should work according to the Calendar within USPS. If they work more than what the calendar says they should, it gets posted to future pay. If they worked what they were supposed to then it's processed as attendance. Once a time sheet has been processed, it sets a column in the database that it's been processed and if that time sheet is processed again, then it will treat it as future pay.
Example: If the employee is scheduled for 7 hours on the USPS Calendar, and enters 8 hours on the Time Sheet in MySCView, MySCView will only export the 1 hour of extra work.
Note: If you would like this feature enabled, please contact support at support@scview.com - Choose your Period Ending date.
This ties into the Effective Date column X in the export file. The effective date only applies to FUTURE entries.
Note: If we are submitting multiple pay periods at the same time, we will have the option to choose a second date under Next Period Ending. (Optional) We can edit how an Employee's time sheet will export.
a. Click the carrot/arrow next to a Time Sheet
b. Click the Edit button.
c. We can change the default settings for a line that is edited
Note: The options will appear as blank. If nothing is selected, it will still save the default options based on Site Settings or what was pulled from USPS.
If something is edited, it will override the default settings for that particular line.
This is only available to those who have access to the Workflow Queue with the Submit to USPS button.
Account - USPS provides the default based on the Position selected. MySCView is not able to control this, but it can be manually changed from this screen.
Type - The default type is set under Admin > Site Settings > Time Sheets. (REG, MIS, etc.)
Tax Option - The default type is set under Admin > Site Settings > Time Sheets.
(1-Sup. ANN to reg, 2-Tax reg wages, 3-Sup. ANN to sup)
Post To - This selection was made in step 5. under the Post To dropdown, but the line being edited, can override that selection
Board Distribution - The default type is set under Admin > Site Settings > Time Sheets. (Yes or No)
Click the Download button at the bottom.
Save the file to your computer.
Click the Close button once the file has been downloaded.
The Time Sheet will then move to the Completed Workflow queue.
Note: Once we click the Close button on the Confirm Action screen, this will finalize all Time Sheets that were selected by locking them from further edits, and move them to a Completed Workflow Queue.
If we click the Cancel button on the bottom or the X icon on the top right corner, the Time Sheets will stay where they are, and nothing will change in MySCView.Upload the CSV file to USPS.
This step is not tied to MySCView, and should be found under Utilities > Attendance/Absence Import within USPS.
Any questions involving uploading to USPS will need to be directed to your ITC. If there are issues with the exported Time Sheet file prior to uploading, there may need to be adjustments made within USPS, or made with the employee's time sheets in MySCView. Please see the Note in step 10. regarding finalized Time Sheets within MySCView.
Note: You may have to make changes to the CSV due to your settings in USPS before uploading. Your ITC will be able to assist with this if needed.
Please do not change any data in the CSV file within Excel, as the data may be changed due to Excel formatting. This may cause the file to fail to upload to USPS.In MySCView, review any recently submitted Time Sheets within the Completed queue.
Click the Remove from Workflow button.