1. Go to www.myscview.com to log in.
If you've never logged in before, please contact your admin for your username and initial password.
2. Click on the "Tools" menu and click "Receipts"
3. The screen below is referred to as Receipts Manager. Here you can see the details of all the receipts you have created. In this screen you are able to add a receipt with the button that says Add Rcpt.
You are also able to copy a receipt with Copy Rcpt. button.
A user can click Edit Rcpt. if it hasn't been submitted to USAS or is not currently in a workflow waiting to be approved.
Any user can use Delete Rcpt. to delete a Reciept that was saved as a Draft. Only users who have delete permissions can delete a Receipt after it has been submitted. If you have delete permissions, it can't be deleted if it is sitting in the workflow.
Your receipts are given a number either after it has been successfully submitted to USAS or at the time it is created and sent for approval. This will depend on the settings set by an Admin user. You can also see the status of each receipt, if it has been saved as a draft, where it is waiting to be approved and if it has been submitted to USAS. The other columns tell you the details that you will be providing when you create a Receipt.
4. First, fill out the Received From field. This field can have anything typed as to who has provided the receipt or we can pull a vendor from USAS if you start typing the vendor name or vendor number. Received From Email and Requestor CC Email is an optional field that can tie into email notifications if requested to Strategic Solutions' staff. Requester is not currently editable and automatically uses the email address of the user creating the Receipt.
As mentioned prior, the Receipt Number will not be assigned until after the Receipt has been submitted to USAS or until after it is created and sent for approval, depending on settings. Choose the Receipt Date and enter in the Total amount of the entire Receipt that is being created. Receipts can't be submitted if the Total does not match the Total of every line item. The Description field is the summary of all the lines created on the Receipt. There is an Attach option that will currently display the documents if we have access to the Search tab or view in the Workflow to approve.
5. Receipt Line Items: Create line items for the Receipt.
Add Line: Creates New Line to fill out. Edit Line, Copy Line, and Delete Line do exactly as the button names describe to the line that is highlighted. Import will allow you to import an Excel file. Please contact support for file via chat or email.
Type: There are options for RC or RX which has Account Codes that are pulled directly from USAS.
Receipt Amount: Amount for this particular line item
Check Number: Check number used for payment
Description: Description for this particular line item
Account Desc: We can start typing out the name of the account and click the magnifying glass to search results.
Acct Code: We can start typing the account code and click the magnifying glass to search if we didn't search by Acct Desc. We can search accounts by using the Binocular icon as well.
You are now able to also limit if you wish to have a user enter an Acct Code or not. This is done under their User screen from Admin-Users.
Accounts available for RC are determined by USAS and are Cash and Revenue Accounts.
Click Save when finished adding a line.
Add Invoice Line: Pulls line items from existing Invoices created in MySCView.
From Last: Set a date range set far back enough to see the invoice that we need to pull the line(s) from.
There is a arrow next to the Invoice Number that must be clicked in order to see the line items to choose from.
Then check the box for whichever lines we want to pull in for the Receipt and click Save.
Show all Invoices: If unchecked, will only show invoices that relate to the Vendor that was input in Received From
When selecting an invoice line to pay, must enter an amount wish to pay in the "Amount" field.
Can also set to fill automatically via site settings. Must be an admin to do so.
6. Lastly, we can click Submit to send it into an approval workflow or click Save Draft to finish creating the Receipt at a later time.
