With time sheets, there are many settings. This guide will provide details on what each of them do.
Please note, you must be an admin to view these settings.
Time Sheet Site Settings
Settings changed here apply to all users using the Time Sheet module.
Admin > Site Settings > Time Sheets
Break Entry Mode:
None - User is not able to put a break in.
Break Minutes - User puts how many minutes total they took a break for.
Break Time - User puts start and end time of their break.
The following Hide settings all apply to the Time Sheet form deciding if this needs to be displayed to fill out the form or if you want to hide them.
Hide Location Column - This displays a custom list of locations.
Hide Type Column - This displays whether Absence or Attendance.
Hide Category Column - Choose Attendance or Absence (types are pulled from USPS) from drop down menu.
Hide Subbing for Column - Choose an employee that is a user in the system that will be subbing for the employee.
Hide Account Code Column - This displays the account code on the time sheet.
Past Pay Period Count - Shows how many pay periods are available in the drop down on the form. The minimum pay periods to display is 3.
Increment Minutes By - This is the amount of minutes the system moves by and is what will be used when a user clicks the arrows to increase or decrease their time. If you track time by quarter hours for example, enter 15 in the setting.
Show Compensation - Display dollar amount of compensation on the Time Sheet form.
NOTE: This does not reflect stretch pay. Stretch pay amount would be done in USPS. We recommend hiding compensation if using stretch pay .
Show Leave Request Lines - If you are using Leave and Time Sheets in MySCView, you can choose to include Leave request lines within the Time Sheet form.
Disallow Future Input - Prevents users from being able to add time to future time sheet.
Allow Overlapping Time - Allow user to have overlapping time on a time entry.
Show Leave Balances - If enabled, shows leave balances on time sheet regardless if using leave module.
Time Sheet Note - Put custom note that appears on everyone's time sheet when creating/editing.
Clock In Grace Period - Choose the amount of time to round down to if the user is later than the work day's start time.
Clock Out Grace Period - Choose the amount of time to round up to if the user is clocking out earlier than the work day's end time.
Time Clock Prompt to Logout - This is for the time clock widget only. It will ask to log out right after they punch in their time.
Enable Future Pay - Allows us to post in the future pay in USPS.
Match Hours for Retirement - Will equal hours of retirement for hours worked (can be overridden when submitting to USPS).
Default Time Sheet Line Type - Default line type for each time entry (can be overridden when submitting to USPS).
Default Tax Option - Default tax type for each time entry (can be overridden when submitting to USPS).
Future Pay Description Macro - Add custom future pay description.
NOTE: USPS limits how many characters are allowed. Anything over will truncate.
Time Sheet Post Pay Period Submission Days - Number of days beyond pay period to automatically submit for approval.
NOTE: If set at 0 or if a line entry has a start but no end time, will not auto submit for approval.
Default Board Distribution Flag - Default value for Board Distribution that will be sent to USPS when submitting time sheet.
Position Field:
None - Will base overtime on the job that sets user into overtime.
Position Index - Will base overtime rate based on job # X (this is set in Position [Value] field).
Position [Field] - Will base overtime rate based on field X (this is set in Position [Value] field) in the standard payroll section in USPS.
Position [Value] - Value for Position Index or Position [Field] to be used for which position to base overtime on.
Multiplier - Multiplier to be used to calculate overtime
Time Sheet User Settings
Admin > Users > Detail
Department - Used to decide which workflow to send the Leave, Time Sheet, or Mileage Request. This option is selected on each request form. User may have multiple departments.
Report View - This is not currently available for Time Sheets. Future enhancements will allow an approver to only view time sheets based on which departments are added here.
Admin > Users > Payroll
Employee ID - USPS User ID to pull the user's USPS positions.
Time Sheets Enable - Allow user to submit Time Sheets.
Time Sheets Manual Entry - Allow user to submit Time Sheets using the Time Sheet form.
Payroll Period - Choose the payroll period for this user based off of what was created. Choosing nothing will use the Default setting.
Overtime - Choose the Overtime period for this user based on user's overtime needs. If set to none, user will not get overtime.
IP Filter - Enter an IP address for the location of where the employee should be when clocking in and out. If the IPs don't match, the employee will not be able to log in.