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1. Introduction
Welcome to our FAQ section all about purchase orders! If you buy or sell things for work, purchase orders are very important. They're like promises between buyers and sellers about what's being bought or sold. We know you might have questions on how to use them, change them, or what they should include. That's why we've put together answers to help make things easier. This guide will help you understand purchase orders better, so you can work with them without any trouble.
2. FAQ
Can I delete a PO in SCView?
No. It's not possible to delete or cancel a Purchase Order (PO) once it has been created and integrated into SCView. Should a PO be deleted from the USAS side, it will be retained in SCView as an archival record of the transactions associated with that specific PO number. In cases where a different requisition needs to be applied to the same PO number, the "Refresh PO from USAS" feature in the Purchase Order manager can be used to update and pull in the revised PO information into SCView.
Can I use Multi-Vendor POs in SCView?
Yes! SCView is capable of handling Multi-Vendor Purchase Orders. To use this feature, please contact support to enable it for your district. Once the feature is enabled:
- Create a requisition with no vendor specified
- Follow your usual process for requisition approval and invoicing
- To pay the correct vendor, input the vendor number to be paid when indexing the invoice
Can I make a change to a PO that is in USAS?
Yes, but not directly in SCView. To update a PO, you must:
- Edit the PO within the USAS platform according to your requirements.
- After making the adjustments, ensure that these changes are reflected in SCView. To do this, go to the Tools > Purchase Orders screen in SCView.
- Find the PO you altered and right-click on it, then select the option "Refresh PO from USAS."
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